🕰️ Est. Time: 10 mins
🎯 Goal: Simplify managing your accounts
🔑 Requirements: Access to account settings and relevant accounting package logins
Streamline your financials by managing everything in one place, making it easy to track and maintain accurate records. Whether you connect to an accounting package or not, Streamtime allows you to manage expenses, POs, quotes, invoices and credit notes.
Benefits of managing your accounts in Streamtime
By managing your accounts in Streamtime, you can:
Gain real-time financial insights
Effortlessly share financial data with your team or accountant
Build accurate financial reporting in Streamtime and external tools
Reduce double handling by consolidating tools (if connecting to an accountancy package)
Accounting package integrations
Streamtime integrates with the following accounting packages, enabling you to seamlessly link financial data and apply account codes to your invoices:
Multiple accounting packages? Learn how to connect multiple accounts and link them to different branches in your account.
No accounting package? We've made it a breeze. Keep reading or watch this video.
Understanding tax rates
Tax rates are percentages applied to documents or individual items, ensuring accurate financial calculations and compliance. Whether connected to an accounting package or not, Streamtime allows you to apply tax rates to invoices, quotes, and POs.
If connected to an accounting package:
Tax rates will sync automatically from your accounting software.
If not connected:
You can manually add tax rates by going to Settings > Your Company > Tax Rate Settings.
Understanding account codes
Account codes are unique identifiers within your accounting package that link transactions to the appropriate accounts (e.g., revenue, expenses). These codes ensure accurate financial reporting and simplify bookkeeping, especially when syncing data from Streamtime to your accounting software.
Please note that these account codes live in your accounting package and pull through to Streamtime, not the other way around.
Default account codes
You can set default revenue and expense account codes for each connected accounting package. Head to Settings > Integrations > choose the relevant connection > Edit Connection > apply the default revenue and expense accounts.
Apply account codes to key items and expenses
Streamtime lets you map master items and expenses to revenue and expense account codes to save you time and admin on your standard jobs. To apply these, head to Settings > Items or Expenses > click on your chosen item or expense > apply the revenue and expense accounts per branch.
Editing and deleting tax rates
Editing tax on a whole document
Apply a tax rate to the entire invoice, quote, or PO by selecting the desired rate in the document settings
Editing tax rates on individual line items
Hover over the line item you want to edit
Choose the applicable tax rate from the dropdown menu above the item's total
Additional Options:
You can display tax rate names and totals (including tax) by ticking the relevant options in the document’s sidebar. These settings are useful for meeting legal requirements or tailoring the document to client needs.
Deleting tax rates
If you’re connected to an accountancy package:
Delete the tax rate within your accounting software, and Streamtime will sync the update automatically
If you’re not connected to an accountancy package:
Go to Settings > Your Company > Tax Rate Settings, then click the delete button next to the tax rate you wish to remove
Tracking categories
Xero users can link tracking categories to individual connections, items, or expenses. Learn more here.
Managing your financials
Managing financials in Streamtime is straightforward, even without an accounting package. You can easily create, track, and manage:
Here's what can be sent to your accounting packages:
Accounting package | What can be sent from Streamtime |
Xero | Expenses, Purchase Orders, Invoices and Credit Notes |
Quickbooks Online | Invoices |
MYOB AccountRight or MYOB Business Pro | Invoices |
These options reflect the capabilities of each accounting package and common customer needs. We're continuously evolving based on customer feedback.
Recording payments
Payments can be recorded against specific dates using the Record Payment button in the black bar at the top of your Invoices and Purchase Orders.
Viewing your financials
You can view your financial documents from several places in Streamtime. The most common ones are:
Within individual jobs
Simply click the turnkey next to the relevant progress bar within a specific job. This will show all financial documents linked to that job, including quotes and purchase orders.
For multiple jobs at once
For a broader view, go to Menu > Jobs > choose the relevant document type. This will let you pull a list of all documents across multiple jobs in one go.
Creating favourite views
Streamtime allows you to create and save custom views tailored to your needs. You can easily add relevant filters and columns to focus on the key financial data that matters most. Learn how to set them up here.
Financial reporting
Streamline your financial reporting by filtering and comparing data from your views. You can use our templates for an invoice tracker or create custom reports, like average revenue per client. Learn how to get started here.