🕰️ Est. Time: 3 minutes

🎯 Goal: Learn how to use numbering sequences across your commercial documents.

🔑 Requirements: Access to "Your Company" settings

Every quote, invoice and credit note has a unique number so you can track them, match them to your accounting system, and keep your records tidy.

Quotes in Streamtime are numbered automatically.

The first quote you create will get the number 1. Each new quote then increments the sequence (2, 3, 4…).

If you want to continue from an existing sequence, you can override the quote number on a draft quote at any time. Streamtime will then continue counting from the value you entered.

For example, if you change a draft quote to `Q‑1050`, the next new quote will become `Q‑1051`.

Streamtime uses sequences to decide what the next number will be when you assign a number to an invoice or credit note.

These sequences live on your branches and accounting integrations, so different branches can use different numbering if you need them to.

You choose when to assign the number depending on your internal process or client requirements. Typically, customers assign these at either the time of creation, or when they're sending the document to their client.

Each time you click “Assign number”, Streamtime takes the next value from the relevant sequence and then moves it forward, so your numbering stays consistent and in order.

By default, Streamtime sets your sequences by type:

If you want to continue from an existing sequence, you can update this from Settings → Your Company → select the relevant branch → Edit.

If you need different sequences, e.g. across multiple branches, you can create new sequences from the same area. Simply click on the current sequence, select "create new sequence", and add the details.

You can then assign the correct sequences to the relevant branches.

Learn more about branches here.

If you don’t want prefixes or separate ranges, you can also use one shared sequence for invoices and credit notes. Click on the current sequences and select the same one for both instances.

You can manually change the number on an individual invoice or credit note. Streamtime updates the sequence so that the next number will follow on from the value you entered, not the original suggestion.

Please note that this also updates the ‘next number’ in your settings. If you only wanted a one‑off adjustment, you’ll need to go back to Settings and reset the sequence to the value you want it to continue from.

If you're connected to an accounting package, you'll see your numbering sequence within the integration as well.

To edit this, go to Settings → Integrations → Edit Connection → choose the relevant invoice numbering sequence from the dropdown.

​