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To Do Sidebar Order Explained

Streamtime's To Do sidebar helps manage overdue, in-progress, and future tasks, keeping stress manageable and your team organised.

šŸ•°ļø Est. Time: 5 minutes

šŸŽÆ Goal: Understand how your sidebar is ordered, and set it up to show the work you need

šŸ”‘ Requirements: None

The My Items sidebar on your To Do page lists every item you're assigned to. Out of the box it's sorted by Priority, an order designed to put the right work in front of you: what's overdue at the top, what you're already on next, and what's coming later at the bottom.

It isn't random. It's built to keep stress manageable and your focus where it matters. And since October 2026, you can search it, filter it, pin to it and re-sort it to suit the way you work.

For a full tour of the To Do page, see How does the To Do screen work?


šŸ“‹ The default order: Priority

Hereā€™s how we prioritise your To Do's in the sidebar to keep things moving smoothly:

  1. šŸ”„ Overdue items. Anything past its due date goes straight to the top. Clearing overdue work first keeps things on track and keeps clients happy.

  2. šŸ”„ Items you've worked on recently. Items you've logged time on lately come next, so you can keep momentum instead of jumping around.

  3. ā³ Items in progress. Work that's underway, weighed up by how much is left against when it's due.

  4. šŸ¤¹ Items with no due date. Ongoing work without a deadline stays visible, so nothing slips through the cracks.

  5. šŸ”® Items not started yet. Items whose start date is in the future sit at the bottom. You know what's coming without it crowding today.

šŸ”„ Overdue Tasks First

Overdue work goes straight to the top. Itā€™s the stuff most likely to hold up the rest of your week, or land you an awkward email from a client. Clear it first and everything after it gets easier.
ā€‹

šŸ”„ Recently Worked-On Items

Next come the items youā€™ve logged time on lately. Youā€™ve already got your head in them, so keeping them close stops you hopping between jobs. Pick up where you left off, finish it, move on.

ā³ Items with upcoming deadlines

These are ordered by how much work is left, weighed against the due date. Say you have a 20-hour item due next week and a 2-hour item due Thursday. The 20-hour one sits higher, because it needs far more of your time to land. Small jobs can wait a day. Big ones canā€™t.

šŸ¤¹ Items With no Due Date

Ongoing work without a deadline is easy to forget about until someone asks where itā€™s at. Keeping it in the list means it gets a look-in every time you plan, instead of quietly going stale.

šŸ”® Future Items

Items with a start date in the future sit at the bottom. Theyā€™re out of the way while you focus on today, but still there when you plan ahead. No surprises on Monday morning.

šŸ’” Pro Tip: Want Streamtime to turn this list into a plan? Click Plan for Me and it'll spread your items across the rest of your week, giving the most time to what's due soonest.

šŸ”€ Choosing a different order

Click the sort option at the top of the sidebar:

Sort

Order

Priority (default)

The order above

Least Time Left / Most Time Left

By time remaining on the item

Nearest Deadline / Latest Deadline

By due date

Job Name / Job Number / Company

Alphabetical or numerical

šŸ” Search and filters

  • Search: Type in Search Items, or press / to jump straight to it.

  • Filters: By default, the sidebar shows My Active Items (items where your status is In Play). Add filters for My Status, Job Name, Due Date, company, job number, billable and start date. Click Reset to go back to the default, or press X then F.

  • Other Items: Turn off Hide Other Items in the filter to see items you're not assigned to, grouped by job. Drag one onto a day to pick it up.

šŸ“Œ What sits above the sort

Two sections always stay at the top, whatever order you choose:

  • Paused Timers: items with a timer you've paused, ready to pick back up with Keep Working.

  • Pinned: items you've pinned with Pin Item on their card.

Your filters, sort and pinned items are saved for your own To Do page.


āœØ TLDR

To do's in the To Do screen are ordered as follows:

  1. The sidebar lists the items you're assigned to, sorted by Priority by default: overdue, recently worked on, in progress, no due date, then not started yet.

  2. Re-sort by time left, deadline, job or company whenever you like.

  3. Search with /, filter by status, job, dates and more, and turn on Other Items to pick up unassigned work.

  4. Paused Timers and Pinned items always sit at the top.

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