This article will give you an overview of how To Do's are ordered in the sidebar and then dive deeper into each part of the list. The order of To Do's in the sidebar isn’t random—it's deliberately designed to help you build a healthier business, just like our definition of a healthy business: strong, positive, and thriving. Our To Do order aims to reduce stress, keep you organised, and help your team focus on what really matters. We'll explain how each category contributes to building a healthier business as per our definition—strong, positive, and thriving. By understanding the logic behind our To Do order, you can create a more productive and stress-free environment for your team.
Our To Do sidebar helps you focus on what truly matters right now—whether it's catching up on overdue to do's, continuing work where your team left off, or preparing for what's coming next.
For more information on how the To Do screen works, check out our article How does the To Do screen work?
📋 Overview of To Do List Order
Here’s how we prioritise your To Do's in the sidebar to keep things moving smoothly:
🔥 Overdue To Do's: These go right to the top—anything overdue needs your attention first.
🔄 Recently Worked-On To Do's: To do's you’ve worked on recently, like those with time logged, come next.
⏳ To Do's with Upcoming Deadlines: To do's with upcoming deadlines are ordered by the amount of work remaining balanced with their due date.
🤹 To Do's Without End Dates: To do's assigned to you without an end date, making sure nothing slips through the cracks.
🔮 Future To Do's: To do's assigned to you where the start date is in the future, helping you focus on today while knowing what's coming up.: Future to dos are at the bottom so you can focus on what’s important right now without getting distracted.
🗓️ Overdue Tasks First
Getting overdue to do's out of the way is key to keeping stress manageable and keeping things on track. Overdue work can affect your workflow and even impact client relationships. By tackling these first, you create a more manageable, organised environment where your team knows what’s urgent, and your clients stay happy.
🔄 Recently Worked-On To Do's
After handling overdue items, the next focus is on the To Do's you’ve recently logged time on. Seeing these high in the Sidebar helps you stay focused on what’s already in progress, making it easier to keep things moving without jumping around. It’s a simple way to build consistency, keep stress manageable, and create healthier habits—key ingredients for a healthier business.
⏳ To Do's with Upcoming Deadlines
Once recently worked-on To Do's are handled, next in line are To Do's with upcoming deadlines. These are organised by the amount of work left, balanced with their due date. For example, a to do scheduled for next week with many hours remaining will be placed higher than a to do due in two days with only a couple of hours left. This helps you focus on the to dos that need more time and effort, keeping everything balanced and manageable.
🤹 To Do's Without End Dates
Next, we have To Do's assigned to you that don’t have an end date. Keeping these visible helps you stay on top of ongoing work that might otherwise slip through the cracks. It’s about making sure everything in progress keeps moving, without any loose ends being forgotten. By keeping track of these to do's, you can maintain a healthier, more organised workflow—fitting perfectly with our idea of a healthy business: prepared, proactive, and positive.
🔮 Future To Do's
Finally, we have Future To Do's—these are to do's assigned to you where the start date is in the future. Keeping these at the bottom lets you focus on what's important today, without distractions. But knowing what’s coming up is just as valuable. It gives you a heads-up on what lies ahead, allowing you to plan more effectively and feel in control. By keeping an eye on future work, you help create a more balanced, positive work environment that fits our definition of a healthy business—strong, thriving, and proactive, without unnecessary surprises.
💡 Pro Tip: Want to automate your week planning? Use the 'Plan My Week' button to keep stress manageable while staying on top of what's ahead.
The To Do sidebar is here to help you stay focused on what matters most. By organising to dos in a way that highlights urgency, keeps momentum, and reduces distractions, it supports a calmer, more productive work environment. When everyone knows what’s important and where to put their energy, your business gets stronger, your team feels better, and projects thrive. It’s all about getting things done and feeling good while doing it—because a happy, organised team is what makes everything work.
✨ TLDR
To do's in the To Do screen are ordered as follows:
Overdue To Do's - To do's where the end date has passed.
Recently Worked-On To Do's - To do's you've worked on recently, like those with time logged.
To Do's with Upcoming Deadlines - To do's with upcoming deadlines, ordered by the amount of work remaining.
To Do's Without End Dates - Ongoing tasks without a set end date.
Future To Do's - To do's assigned to you where the start date is in the future.
Planning your week can also be automated with the 'Plan My Week' button to help manage your workload more easily.