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Creating clear and scalable workflows

Creating clear and scalable workflows

Ensure your team works smoothly with a clear, structured approach to managing projects

Updated over 2 weeks ago

πŸ•°οΈ Est. Time: 5 minutes

🎯 Goal: Create a consistent and efficient process before you start using Streamtime

πŸ”‘ Requirements: Completed account set up

Benefits of defining your workflow


A well-structured workflow ensures smooth collaboration, accurate reporting, and efficiency across your team. By taking time to map out your approach, you can avoid roadblocks, improve visibility, and ensure Streamtime supports your business in the best way possible.

How these guides will help design your workflow


We've created guides for each core part of your workflow from receiving a new brief to closing off a project. They will challenge your thinking, to help you prepare for different scenarios and structure your approach.

While you'll likely has most of the answers already, these guides act like a checklist so you can be confident you've thought through the main possibilities you might encounter before you go live.

As your business evolves, you can revisit these questions to refine your approach.

To make it easier for you, we've coded them to highlight their impact on your success.

πŸ”‘ Essential questions that our most successful customers rely on to effectively set up and use Streamtime

βž• Nice-to-have questions that are worth considering to enhance your workflow, but aren't crucial for your success

Where relevant, you'll also find links to helpful resources and suggested actions to guide you through the setup.

Documenting your workflows


Once you've defined your approach, we recommend documenting and sharing them with your team to keep everyone aligned. A clear process ensures efficiency, reduces confusion, and empowers your team to work confidently.

Core areas that impact your workflows


Each of the areas below plays a role in keeping your projects, finances, and team aligned. Click through to start thinking about how you'll approach each one.

Jobs

The foundation of your workflow, helping you organise and track work from briefing to completion.

Quotes

Ensuring consistency, profitability, and clear expectations with clients.

Invoices

Managing invoices efficiently for timely payments and accurate financial tracking.

Expenses and Purchase Orders

Keeping control of costs, budgets, and approvals.

Scheduling

Allocating resources effectively to meet deadlines and balance workloads.

Talk to us about key scenarios to help refine your approach to scheduling.

Team management and logging time

Ensuring accurate effort tracking for profitability and resource planning.

Talk to us about key scenarios to help refine your approach to team and time.

Non-billable jobs

Tracking internal work to maintain visibility without affecting revenue reports.

New business

Managing leads, proposals, and pipeline to stay on top of new opportunities.

Talk to us about key scenarios to help refine your approach to new business.

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